Office Administration Assistant

Office Administration Assistant

 

Location

Hadnall, Shrewsbury

Salary

from £22,000

Hours

Full time

Job type

Permanent

 

SUMMARY

Working as part of our small office team, you will be an important member of the wider Forestart team, with opportunities to adapt your duties as you gain experience. As this is a new role, you will work alongside the Company Director and the HR and Health & Safety Administrator, who will support you to learn a variety of tasks which they currently complete.

 

About us

As the leading UK supplier of tree and shrub seed, Forestart provides tested seed to forestry and amenity growers across the UK, Europe and the world. We supply the seed to grow the trees of tomorrow, specialising in collecting native and forestry species from sites throughout the UK and breaking inherent seed dormancy.

 

About the role

The role will involve both regular duties and a variety of other tasks dependent on business activities. Tasks will include:

 

  • Accurately completing documents to register seed collections, ensuring we adhere to the regulations that apply to seed collecting.
  • Assisting with invoicing for seed orders when seed is dispatched.
  • Assisting with complying with legislation relating to import and export of seed.
  • Conducting workplace safety checks including fire alarm checks, accommodation checks, monitoring safe working practices within the business.
  • Assisting with new employee inductions and training.
  • Assisting with HR and Health & Safety administration, liaising with our Health & Safety and Employment Law services provider.
  • Answering internal and external telephone calls, handling them effectively and communicating messages as appropriate.
  • Ordering stationery and equipment, monitoring stocks of PPE.
  • Preparing and maintaining staff accommodation at the start and end of our seed collection season, including practical tasks of cleaning before and after accommodation is occupied, sorting bedding and arranging furniture.
  • Liaising with other team members to obtain and communicate information effectively.
  • Ensuring that your work is completed in a timely manner so that compliance is maintained.
  • Reporting to the Company Director and the HR and Health & Safety Administrator.
  • Embracing training and support from existing staff to ensure you gain all the skills and knowledge required to develop expertise and excel in the role.

 

About you

  • You are organised and able to work on your own initiative, managing your own time effectively
  • You have excellent attention detail with a methodical, thorough approach and a drive to achieve quality throughout every process
  • You have excellent numeracy and literacy skills and are confident using computer systems for data entry
  • You have a flexible and positive attitude, in alignment with our work culture
  • You can follow instructions and react appropriately to hazards in the workplace
  • You can communicate effectively with your colleagues in the workplace to be a team player
  • You have a professional manner, important for speaking to customers and other companies

 

What we offer

  • 25 days holiday + bank holidays
  • Regular hours of work (Monday – Friday 8.30am-5pm with half hour lunch break plus two paid breaks)
  • Training and development
  • CPD encouraged including involvement in industry visit days
  • On-site parking
  • Commutable from: Shrewsbury, Telford, Whitchurch, Ellesmere, Oswestry, Welshpool

 

Where you’ll be based

Our office is at the main Forestart site on the edge of Hadnall, near Shrewsbury. The site is a purpose-built industrial unit where our seed collection teams bring the seed to be processed, stored and dispatched. This location is the hub of our work; it is very much an agricultural-type environment throughout.  We are surrounded by beautiful countryside and close to the historic town of Shrewsbury, whilst being located centrally within the UK with good transport links for our staff and business needs.

 

How to apply

Informal discussions about the role are welcomed. Please contact Helen Richardson or Emma Goddard on 01939 210638.

Please apply by emailing your CV to Emma Goddard at emma@forestart.co.uk . Please ensure you include a covering letter outlining why you want to work for Forestart in this role and why you think you are a suitable candidate. You will receive a response after the closing date.

 

Closing date

Friday 19th January 2023

 

In line with the requirements of the Asylum and Immigration Act 1996, all applicants must be eligible to live and work in the UK. As part of the recruitment process, you will be asked to provide documented evidence of eligibility. Forestart Ltd is an equal opportunities employer.